Streamline Purchasing from Requisition to Payment
Control every aspect of your procurement cycle with a structured, approval-driven workflow. From purchase requests to goods receipt and supplier invoice matching, every step is tracked, auditable, and integrated with your stock and finance modules.
Key Features
End-to-end procurement management that eliminates maverick spending and keeps your supply chain running smoothly.
Purchase Requisitions & Approvals
Staff raise purchase requisitions that route automatically to the relevant approver based on department, value threshold, or category. Multi-level approval chains ensure spending controls are enforced before any order is placed.
Ask about itSupplier Directory
Maintain a centralised supplier database with contact details, payment terms, lead times, preferred currencies, and performance ratings. Link suppliers to product categories for faster RFQ targeting and preferred vendor selection.
Ask about itRFQ & Purchase Orders
Send Requests for Quotation to multiple suppliers simultaneously and compare their responses side by side. Accept the best offer and convert it into a formal purchase order with a single click — complete with your company letterhead and order reference.
Ask about itGoods Receipt Notes
Record every delivery against the originating purchase order. Partial receipts are supported and tracked, and stock is updated immediately in the inventory module. Discrepancies between ordered and received quantities are flagged for review.
Ask about it3-Way Invoice Matching
Automatically validate supplier invoices against the originating purchase order and goods receipt note. Invoices that match on quantity, price, and terms are approved for payment; discrepancies are queued for manual review and resolution.
Ask about itSpend Analytics
Track total spend by supplier, category, department, and period. Identify your top vendors, spot maverick purchasing, and benchmark costs year-over-year to negotiate better terms and reduce procurement costs.
Ask about itHow It Works
A structured procurement process that keeps spending controlled and auditable at every stage.
01 · Raise a Purchase Requisition
Any team member can submit a purchase request specifying items, quantities, estimated cost, and required delivery date. The request routes instantly to the designated approver for review.
Explore Solution02 · Send RFQ to Suppliers
Once approved, send RFQs to one or more suppliers. Compare returned quotations on price, lead time, and terms, then convert the winning bid into a confirmed purchase order.
Explore Solution03 · Receive Goods and Match Invoices
Record goods receipt against the PO, update stock levels automatically, and validate the supplier invoice with 3-way matching. Approved invoices flow to accounts payable for timely payment.
Explore SolutionProcurement Under Complete Control
Eliminate overspending, speed up approvals, and gain full visibility into every penny your business spends with suppliers.